CONNECT

Address:

2307 E Aurora Rd, Suite B-13
Twinsburg, OH 44087-1958

Phone:

(888) 215-2957 (Toll Free),Cleveland East (Twinsburg Office): (440) 287-7600

Compliance

CompliancePersonal Assistance:  As your broker, we assume the responsibility to identify areas of need and concern within your compliance management process. We will then respond to those areas with a model that proactively initiates appropriate support services. We staff qualified and experienced professionals to research and assist with matters as they arise.  Our Client Advocate Manager has abundant resources to address all compliance issues, including the back house support of a proprietary NFP complaince call center staffed by a team of 5 benefit attorneys for deeper level research.

Resources:  In our Resources section you will find links to the HR Benefits Compliance Solution, ThinkHR and HR360. There is a wealth of information to help guide you to answers.   Topics included are:

  • Healthcare Reform: employer mandates (preventative, Exchange, Nursing Mothers, plan modifications) grandfathered plans, reporting requirements, etc.;

  • Benefits Compliance:  information regarding Cafeteria Plans, COBRA, ERISA, FMLA, HIPAA;

  • Non-Discrimination and Taxation Considerations: Testing information for Cafeteria Plans, Dependent Care Assistance Program, FSA, Section 105, and HIPAA.  Taxation information for group term life, domestic partner benefits and dependents to age 26;

  • Consumer Reimbursement Arrangements: Dependent Care, Health FSA's, HSA's, HRA's and Qualified Transportation Plans;

  • Other Federal Mandates:  ADA, FLSA, Medicare Part D Disclosures and Notices, Medicare section 111 reporting, Mental Health Parity and Addiction Act, Newborn & Mother's Act, Women's Health and Cancer Rights act;

  • Human Resources:  HR Services, Labor & Employment, OSHA, Recruiting and Termination, Sample workplace policies.

Pay or Play Report:   This valuable tool helps us determine whether your benefit plan meets the Minimum Value Standard and Affordability provision under the Patient Protection and Affordable Care Act (PPACA).  With just a census, hours worked, salary and benefit tier (i.e. single, family) we will be able to project out several benefit years. 

Compliance Corner Newsletter:  Chapman and Chapman will deliver a newsletter twice a month summarizing changes/updates. Information includes changes to PPACA, updates from the Department of Labor, Centers for Medicare and Medicaid Services and the IRS, along with state mandate initiatives. (Click on the image to the right to see a sample,)

Client Compliance Portal:  

This is a compliance management system that allows us to help you consolidate and track compliance responsibilities all in one place. 

  • This system is customizable. With as little client information as the size of your population, nature of plan funding type, and location, we will create a detailed compliance checklist designed to serve as a framework for our monitoring;

  • Once implemented, the portal included access to extensive information concerning each compliance requirement, links to relevant government websites, model notices, employer action required, FAQ's and applicable penalties for non-compliance;

  • The portal will create an action plan for items that need additional attention or follow up;

  • The portal will assign a due date for compliance requirements;

  • Your company will be able sync your action plan to your desktop calendar.Emails reminders can be set up to reminder you of compliance requirement deadlines;

  • Items tracked are Cafeteria Plans, COBRA, ERISA, FMLA, Healthcare Reform, HIPPA, Medicare/TRICARE, Non-Discrimination, Taxation and other federal mandates.

Enquiron Professional Services:  Enquiron is an outside resource that we have contracted on behalf of our clients. Enquiron delivers HR and employment law professional services to YOUR workplace by providing nationwide advice and support resources to employers.   Some of the services are:

  • Unlimited access to employment law attorneys from a national law firm for documented legal advice through a toll-free phone number and via online Web submission;
  • Access to an online HR Compliance portal with state and federal news, HR forms, required state and federal posters and much more;
  • Online unlawful harassment training for all managers/supervisors and employees.

ERISA Documents and Services:  As a client of Chapman and Chapman, you have access to ERISA documents and services provided by EZERISAPlan.com at special pricing. EZERISAPlan.com provides all of the following:

  • ERISA WRAP Plan Document and Summary Plan Description

  • Employer Notice Package to deliver to employees.

  • $1,000,000 Warranty of Penalty Protection.

  • Full HIPAA Compliance Module which includes a Policy and Procedures manual, Employee Authorization form, Business Associate Agreement and HIPAA training for you and your HR team.

  • Cafeteria Plan Documents for your Pre-Tax, FSA, DCAP and/or HSA plans.

  • Health Reimbursement Account plan document and SPD.

 

HR Technology

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